People & hiring teams
Hiring & Interview Automation
Runs candidates from application to offer through a HubSpot pipeline, with structured interviews and automated emails.
A hiring workflow that takes a candidate from application to decision: a HubSpot pipeline, an application flow that creates records automatically, interview guides with scoring rubrics, and candidate emails templated in English and Portuguese.
A candidate applies and the pipeline does the rest: record created, email sent, interview structured, decision documented.
The challenge
Hiring sprawls across spreadsheets, inboxes and ad-hoc interviews. Candidates slip through the cracks, interviews aren’t comparable, and follow-up emails are slow and inconsistent.
What we built
- A HubSpot pipeline moves each candidate through clear stages.
- An application flow creates the contact, deal and first email automatically.
- Structured interview guides and scoring rubrics make candidates comparable.
- Candidate emails, scheduling, offer, rejection, are templated in EN and PT.
How it works
- 1
A candidate applies through the flow.
- 2
A HubSpot record and first email are created.
- 3
Structured interviews and templated emails follow.
Key capabilities
HubSpot pipeline
Contact → deal → email, stage by stage.
Application flow
Auto-creates records from each application.
Structured interviews
Guides and scoring rubrics for fair comparison.
Templated emails
Candidate emails ready in EN and PT.
The payoff
- No candidate slips through the cracks.
- Interviews are comparable, not gut-feel.
- Follow-up emails go out fast, in the right language.
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